What is bookkeeping?

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• Bookkeeping is the process of recording, organizing, and maintaining your business’s financial transactions—such as income, expenses, invoices, and payments—so your financial records stay accurate and up to date.

 

Why is bookkeeping important for my business?

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• Accurate bookkeeping helps you understand your cash flow, track profitability, stay compliant, prepare for taxes, and make informed business decisions with confidence.

 

What does a bookkeeper do?

 

• A bookkeeper typically:

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• Records income and expenses

• Reconciles bank and credit card accounts

• Categorizes transactions

• Generates financial reports (Profit & Loss, Balance Sheet, etc.)

• Keeps your books organized and tax-ready

 

What’s the difference between a bookkeeper and an accountant?

 

• A bookkeeper handles the day-to-day financial records, while an accountant focuses on tax filing, financial analysis, and strategy. Clean bookkeeping makes your accountant’s job easier and often lowers accounting costs.

 

Do I really need a bookkeeper if my business is small?

 

• Yes—especially as your business grows. Many small business owners start out doing their own books but eventually hire a bookkeeper to save time, reduce errors, and gain clearer financial insight.

 

How often should my books be updated?

 

• Most businesses benefit from monthly bookkeeping, which keeps records current, prevents backlogs, and allows for timely financial decisions.

 

Can you work with my accountant or CPA?

 

• Absolutely. A bookkeeper works closely with your accountant to ensure your financial records are accurate, complete, and ready for tax preparation.

 

What is QuickBooks Online?​

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• QuickBooks Online (QBO) is a cloud-based accounting software that allows you to track income and expenses, send invoices, pay bills, and view your financials in real time—from anywhere.

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Why should I use QuickBooks Online instead of spreadsheets or desktop software?

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• QuickBooks Online automates many bookkeeping tasks, reduces errors, and gives you instant access to accurate financial data. Unlike spreadsheets or desktop software, QBO is always up to date and accessible by you, your bookkeeper, and your accountant.

 

Do I still need a bookkeeper if I use QuickBooks Online?

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• Yes. QuickBooks Online is a powerful tool, but it still requires proper setup, accurate categorization, reconciliations, and review. A bookkeeper ensures your QBO data is correct, compliant, and truly useful for decision-making.

 

What does a QuickBooks Online bookkeeper do?

 

• A QBO bookkeeper typically:

 

• Sets up or cleans up your QuickBooks Online account

• Connects and manages bank and credit card feeds

• Categorizes transactions accurately

• Reconciles accounts monthly

• Reviews and corrects errors

• Provides clear financial reports

 

Can you clean up my QuickBooks Online account?

 

• Absolutely. If your QBO file is behind or messy, cleanup services bring your books up to date, correct miscategorized transactions, and ensure your financials are accurate going forward.

 

How often will my QuickBooks Online books be updated?

 

• Most clients are on a monthly bookkeeping schedule, which includes reconciliations and financial reporting so you always know where your business stands.

 

Will my accountant or CPA have access to QuickBooks Online?

 

• Yes. QuickBooks Online allows secure access for your accountant or CPA, making collaboration easy and eliminating the need to send files back and forth.

 

Is QuickBooks Online secure?

 

• Yes. QuickBooks Online uses bank-level encryption and multi-factor authentication. Access permissions allow you to control who sees what.

 

What reports will I receive in QuickBooks Online?

 

• You’ll typically receive:

 

• Profit & Loss Statement

• Balance Sheet

• Cash Flow Summary

• These reports are available anytime inside QuickBooks Online.

 

Do you help with QuickBooks Online setup?

 

• Yes. Proper setup is critical. This includes chart of accounts configuration, bank feed connections, automation rules, and ensuring your QBO file is structured correctly from the start.

 

How much does QuickBooks Online bookkeeping cost?

 

• Pricing depends on transaction volume and complexity. Most QBO bookkeeping services are offered as flat monthly packages for predictable pricing.

 

What do you need from me to get started with QuickBooks Online?

 

• You’ll need:

 

• Access to your QuickBooks Online account

• Bank and credit card logins (view-only)

• Basic business information

• Once access is granted, I handle the rest.